Shipment of Materials to the Conference Venue

If ATA Carnet is operating in your country, please note that custom procedures can be done with ATA Carnet guarantee more conveniently. ATA Carnet is an international customs document that permits the duty-free and tax-free TEMPORARY import of goods for up to one year.

For detailed instructions, please contact your Country’s Chamber of Economy or Chamber of Commerce.

For regular procedure please follow below steps when sending materials:

1. Ideally, you should aim to have your shipment arrive at least two days before the starting date of the event. Shipment order must be placed at least 3 weeks before in order to pass through possible customs procedure and to be delivered at the conference department of the Valamar Lacroma Hotel on aimed time. After sending your shipment, please share the tracking information with us at:

2. Please, address correctly your package/ shipment:

– Conference department –
Attn: Ms. Anja Paic Colakovic
Iva Dulcica 34, 20 000 DUBROVNIK

3. PRO-FORMA INVOICE has to contain:

  • All goods, with value(in €)listed-it can be just 1.00 €, but the value has to be shown
  • Sender: name, telephone number and complete address of the sender

If the shipment is sent from outside the EU:

  • Receiver: the address of on the proforma invoice is not the same as on the package, Please, address correctly the proforma invoice:

Valamar Riviera d.d.
Branch for tourism DUBROVNIK-BABIN KUK,
Dr. Ante Starčevića 45
EORI HR85619845167
(hotel Valamar Lacroma Dubrovnik)

  • Statement: Payment of customs duties and taxes will be covered by sender.
  • TEMPORARY IMPORT: specification for goods which will be shipped back to origin country
  • PERMANENT IMPORT: specification for goods which will be free distributed to event participants or guests

4. Shipment of medical devices and drugs:

Special permit from the Croatian Ministry of Health needs to be obtained.

Permit can be obtained ONLY by a registered company for medicines and medical equipment, whether it is a REGULAR or TEMPORARY shipment from EU or from outside the EU! For more details please check with HALMED

Important Dates

  • Abstracts submission deadline - March 26th 2017
  • Early registration payment deadline – March 30th 2017
  • Regular registration deadline – April 30th 2017

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